Vehicle Collection & Delivery Note Template (UK, A4 Fillable PDF) – Docuqo 0073

Stay organised and professional with this Vehicle Collection & Delivery Note Template (Docuqo 0073) — a ready-to-use A4 form designed for garages, dealerships, logistics operators, fleet companies, and vehicle transport providers.

This editable PDF makes it simple to record all key details during vehicle handover, ensuring your business has a clear, signed Proof of Collection (POC) and Proof of Delivery (POD) for every job. With dedicated sections for collection/delivery addresses, vehicle details, condition diagrams, and signatures, this form helps prevent disputes and keeps your records compliant and consistent.

✔ Also suitable as a Vehicle POD / Vehicle POC form

Ideal for car transporters, recovery operators, and dealerships needing documented, signed proof of vehicle handover.

Features

• Instant download – ready to use immediately
• Fillable PDF – type directly on-screen or print and handwrite
• Professional A4 layout – clean, organised, and business-ready
• Customisable – add your business logo, company name, and contact details

Clear structured sections, including:

• Collection and delivery address details
• Vehicle make, model, registration number, and mileage
• Large vehicle condition diagrams (top, side, front, and rear views)
• Space to mark any dents, scratches, or damage
• Comments / notes area for additional observations
• Driver, collector, and delivery signatures, printed names, dates, and times

Important information on vehicle diagrams

The included vehicle outline diagrams are designed for hand-marking after printing to show dents, scratches, scuffs, or other damage.

For digital-only workflows, the form includes a fillable notes/comments section where you can type a detailed description instead.

Tip: Many users also take photos on their phone and store them with the form for a complete proof-of-condition record.

Perfect for

• Car dealerships & used vehicle traders
• Fleet & leasing companies
• Garages, workshops & service centres
• Vehicle transporters, recovery operators & logistics providers
• Any business requiring documented, signed vehicle handovers

Why choose Docuqo templates?

• Designed in the UK with 25+ years of professional print & form design experience
• Trusted, professional layouts built for everyday business use
• No specialist software needed
• Clean, compliant A4 formatting
• Lifetime use – download once, reuse forever

File formats included

• Fillable PDF (type & save)
• Standard PDF (print & write)
• Example file included for reference

Docuqo Code: 0073

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